Data protection

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This notice is effective as of October 1, 2013. Your data will be collected, processed and used by us pursuant EU Data Protection standard 95/46/EG and related regulations on national level.

We have tried to avoid legal and technical jargon and keep this notice as simple as possible but if your encounter difficulties to understand or miss relevant information please CONTACT US. We will be glad to provide clarification on request. If you would like to exercise your rights as a data subject or you have questions or complaints regarding our privacy practices, please CONTACT US. We will be glad to resolve your inquiries to your satisfaction.

The following provisions inform you about the nature, scope and purpose of the collection, processing and use of personal data. This Privacy Notice applies only to our websites. Should you be redirected via links on our websites to other websites, please inform yourself about the respective handling of your data there.

Please note that by visiting our website we will assume your implicit consent with the provisions in this notice. In case you are requesting a personal account for the freelancer portal you will be prompted for explicit consent which will be stored for future reference.

From time to time, we may supplement this notice with additional information relating to a particular interaction we have with you. In this case, we will provide a link to the PREVIOUS VERSION of the privacy notice to enable you to track the changes.

 

Change notification

 

We will post a notice for 30 days at the top of this page notifying users when this Privacy Notice is updated or modified in a material way. If we are going to use your personal information in a manner different from that stated at the time of collection, we will notify you, and you will have a choice as to whether or not we can use your personal information in such a way.

 

Collection and use

 

We attach great importance to protecting your privacy and your personal data. That is why we conduct our Internet activities in strict and exclusive compliance with such data protection legislation as is applicable.

On our website we collect no personal data without your approval. You, and you alone, decide whether you want to notify us of, say, your e-mail address or postal address so that we can contact you in order to process your request, provide you with access to special information or offers or to do business with us if you are a business partner. You may also share a description of your education and work experience in connection with a job opening for which you wish to be considered. This personal data is handled with strict confidentiality by us, forwarding to third parties outside emagine and with this associated company does not take place.

If you tell us that you do not want us to use your information to make further contact with you beyond fulfilling your request, we will respect your wishes. We may also collect information relating to your use of our Web sites through the use of various technologies. For example, when you visit our Web sites, we may log certain information that your browser sends us, such as your IP address, browser type and language, access time, and referring Web site addresses, and we may collect information about the pages you view within our sites and other actions you take while visiting us. Collecting information in this manner allows us to collect statistics about the usage and effectiveness of our Web sites. For details regarding the technologies we employ, see COOKIES, SOCIAL PLUG-INS and WEBANALYTICS.

 

Controller:


emagine Consulting Ltd.
6th Floor
33 Gracechurch Street
London
EC3V 0BT
United Kingdom

The above mentioned controller collects, processes and uses personal data for the following purposes:

Purpose 1: Staff Administration

 

Purpose description:


Appointments or removals, pay, discipline, superannuation, work management or other personnel matters in relation to the staff of the data controller.

Data Subjects are:
Staff including volunteers, agents, temporary and casual workers
Relatives, guardians and associates of the data subject.

 

Data classes are:


Personal Details
Family, Lifestyle and Social Circumstances
Education and Training Details
Employment Details
Financial Details
Physical or Mental Health or Condition

Purpose 2: Advertising, Marketing & Public Relations

 

Purpose description:


Advertising or marketing the business of the data controller, activity, goods or services and promoting public relations in connection with that business or activity, or those goods or services.

 

Data subjects are:


Customers and Clients
Complainants, correspondents and enquirers.

 

Data classes are:


Personal details
Family, Lifestyle and Social circumstances
Employment details
Financial details

Purpose 3: Accounts & Records

 

Purpose description:


Keeping accounts related to any business or other activity carried on by the data controller, or deciding whether to accept any person as a customer or supplier, or keeping records of purchases, sales or other transactions for the purpose of ensuring that the requisite payments and deliveries are made or services provided by him or to him in respect of those transactions, or for the purpose of making financial or management forecasts to assist him in the conduct of any such business or activity.

 

Data subjects are:


Customers and Clients
Suppliers
Complainants, correspondents and enquirers

 

Data classes are:


Personal details
Financial details
Goods or Services provided

Purpose 4: Consultancy and Advisory Services

 

Purpose description:


Giving advice or rendering professional services. The provision of services of an advisory, consultancy or intermediary nature.

 

Data subjects are:


Customers and Clients
Complainants, correspondents and enquirers
Advisers, consultants and other professional experts

 

Data classes are:


Personal details
Family, Lifestyle and Social Circumstances
Education and Training details
Employment details
Financial details
Goods or Services Provided
Racial or Ethnic Origin
Religious or Other Beliefs Of A Similar Nature
Physical or Mental Health or Condition
Offences (Including Alleged Offences)

 

Data sharing and transfer

 

emagine is an international organization with business processes, management structures and technical systems that cross borders. As such, we may share information about you within emagine and transfer it to countries in the world where we do business in connection with the uses identified and in accordance with this Privacy Notice. Our Privacy Notice and our practices are designed to provide a consistent level of protection for personal information in all countries where we operate.
This means that even in countries whose laws would provide for less protection for your information, emagine will still handle your information in the manner described here. In case of, Contractors and agents from third countries helping us to deliver our services are tied by legally binding instruments to adhere to an EU level of adequacy in data protection and information security.

In some cases, emagine uses suppliers located in various countries to collect, use, analyze, and otherwise process information on its behalf. It is emagine's practice to require such suppliers to handle information in a manner consistent with emagine's policies.

From time to time, we may disclose information that identifies you at an individual level and which we collected on our Web sites to other non-emagine entities that are not acting as our suppliers, such as our business partners. Except as described in this Privacy Statement, we will only do so with your prior consent. We do not sell or lease such information however.

Circumstances may arise where, whether for strategic or other business reasons, emagine decides to sell, buy, merge or otherwise reorganize businesses in some countries. Such a transaction may involve the disclosure of personal information to prospective or actual purchasers, or the receipt of such information from sellers. It is emagine’s practice to seek appropriate protection for information in these types of transactions. Finally, please be aware that in certain circumstances, personal information may be subject to disclosure to government agencies pursuant to judicial proceeding, court order, or legal process.

All companies under the ”emagine“ brand (see below) share access to your data in order to provide you with opportunities for consulting and contract roles across multiple geographic locations. We use your data in anonymised form to qualify the interest of potential clients. In case a specific opportunity for a placement arises, a representative of the relevant emagine company may contact you directly. Your data is only forwarded in personalized form to a potential client with your explicit consent. If you do not agree with the described procedure and you want us to delete your profile from our database, please send an email to resourcingcenter@emagine.org with “Delete” in the subject line.

emagine GmbH
Voltastraße 1
60486 Frankfurt am Main
Germany

emagine Consulting SARL
Le Richelieu
6-8 boulevard Pesaro
92000 Nanterre La Défense
France

emagine Consulting Ltd.
6th floor
33 Gracechurch Street
London
EC3V 0BT
United Kingdom

 

Information security

 

We work hard to protect emagine and our users from unauthorized access to or unauthorized alteration, disclosure or destruction of information we hold. In particular:

We offer you two step verification when you create your personal account in the freelancer portal.

We use an encrypted connection to our freelancer portal.

We store the data of your personal account in a secure way.

We review our information collection, storage and processing practices, including physical security measures, to guard against unauthorized access to systems.

We control access to personal information to emagine employees, contractors and agents who need to know that information in order to process it for us, and who are subject to security obligations and may be disciplined or terminated if they fail to meet these obligations.

 

Cookies and Social plugins

 

Cookies

 

Cookies are typically categorized as “transient” cookies or "persistent" cookies. Session cookies are the most common type of transient cookies help you navigate through the Web site efficiently, keeping track of your progression from page to page so that you are not asked for information you have already provided during the current visit. Session cookies are stored in temporary memory and erased when the web browser is closed. The use of transient cookies does not require explicit consent.

Persistent cookies, on the other hand, store user preferences for current and successive visits. They are written on your device's hard disk, and are still valid when you restart your browser. Persistent cookies are often used to track user behaviour and to promote targeted advertising. The use of persistent cookies requires explicit consent.

We use Session-Cookies only on this website namely for Login and Search purposes. These transient cookies will be deleted after end of the session. Most browsers, by default, automatically permit cookies, but also give you the ability to control the majority of cookies, including whether or not to accept them and how to remove them. Look under the heading "Tools" (or similar heading) in your particular browser for information about controlling cookies. You can set your browser in most instances to notify you before you receive a cookie, giving you the chance to decide whether to accept it or not. You can also generally set your browser to turn off cookies. However, this setting will affect transient as well as persistent cookies.

 

Social plugins

 

The emagine website contains sharing buttons which allow the user to share links of this website via Facebook, Google+, Twitter, Xing, Linkedin or Viadeo.

Share via e-mail

The only purpose of the Share via e-mail service is to recommend a site. The sent message is not sent by the emagine, but by a third person who wants to recommend this site.

The correctness of the contact information or identity of the sender ([Name]) will not be verified by emagine. emagine distances itself completely from the content of the transmitted Send2friend message. The sender of the Send2friend message is responsible for ensuring that the mail is not spam.

 

Webanalytics

 

This website uses Google Analytics, a web analytics service provided by Google, Inc. (“Google”). Google Analytics uses “cookies”, which are text files placed on your computer, to help the website analyze how users use the site. The information generated by the cookie about your use of the website (including your IP address) will be transmitted to and stored by Google on servers in the United States. Google will use this information for the purpose of evaluating your use of the website, compiling reports on website activity for website operators and providing other services relating to website activity and internet usage. Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google's behalf. Google will not associate your IP address with any other data held by Google. You may refuse the use of cookies by selecting the appropriate settings on your browser, however please note that if you do this you may not be able to use the full functionality of this website. By using this website, you consent to the processing of data about you by Google in the manner and for the purposes set out above.

Compilation and storage of data can be revoked at any time with effect to the future. In view of discussions concerning use of analysis tools with complete IP addresses we would like to point out that this website uses Goggle Analytics with the "anonymizeIp()" expansion so that IP addresses are only forwarded in a truncated version to preclude any direct relation to persons.

 

Contact

 

Controller:

emagine Consulting Ltd.
6th Floor
33 Gracechurch Street
London
EC3V 0BT
United Kingdom

Contact for exercising rights as data subject (request for access, to correct, to delete or block your data respectively, to withdraw consent and object to further processing):
resourcingcenter@emagine.org

Contact for filing questions or complaints regarding our privacy practices
dataprotection@emagine.org